Macdonald-Laurier InstitutePosting for the position of Manager of Administration & Finance (Full-time)

The Macdonald-Laurier Institute is a vibrant, growing think tank in Canada’s capital city, where we have already had a major impact on public policy debate. We are seeking a full-time Manager of Administration & Finance with a combination of skills in administration, finance, event delivery and human resources.

Reporting to the Managing Editor, the Manager of Administration & Finance will be expected to direct and manage business planning and performance measurement, human resources, governance and general administration of the office, including the supervision of the work of support staff. This position requires an emerging leader who is both systematic and visionary in their approach to managing the Institute’s daily operations.

Interested candidates should send a cover letter and CV to David Watson, managing editor and communications director, david.watson@macdonaldlaurier.ca

Application deadline: Nov. 30, 2017

KEY RESPONSIBILITIES

Business Planning and Financial Management:

  • Manage the preparation of the Institute’s Annual Plan and Annual Performance Review
  • Ensure that all necessary statements and other financial reports and records are produced in a timely way
  • Co-ordinate grant and fundraising activities
  • Ensure the institute meets its reporting requirements to foundations and other donors
  • Track and report on MLI's revenues and expenditures
  • Oversee project budgets and cash flow
  • Prepare annual budgets for approval by the Board of Directors
  • Manage the annual corporate and individual donor drive
  • Prepare all project and event budgets for final approval
  • Support staff meetings to maximize effective staff decision-making and follow-up

Events

  • Execute all administrative aspects of events
  • Organize venues, contractors and suppliers
  • Ensure that, overall, events make at minimum a neutral net contribution to the bottom line

Human Resources:

  • Help build a strong team ethic and collaborative atmosphere in the office
  • Prepare letters of employment and dismissal
  • Participate in the development of a new internship program

General Administration

  • Ensure the efficient operation of payroll, Accounts Receivable and Payable and other key financial operations
  • Prepare for and manage the annual audit
  • Ensure all necessary Institute records (including databases) are up-to-date, fully operational and meet the needs of MLI
  • Manage the administrative responsibilities of all support staff
  • Coordinate, in consultation with the Managing Editor, the administration requirements of project deliverables, including layout, design, production, printing and distribution of publications and attendant materials
  • Manage daily office operations, negotiate contracts, manage vendor relationships, act as primary liaison with MLI’s landlord, develop and oversee office standard operating procedures
  • Act as recording secretary to Board of Directors and Management Committee meetings and ensure appropriate follow up on decisions taken
  • Perform all other duties as shall be prescribed by the Managing Director or his designate from time to time

REQUIRED CHARACTERISTICS AND SKILLS

  • Enjoy the cut and thrust of vigorous debate over national public policy in Canada
  • Understand the unique nature of the think tank world
  • Work well with a team of diverse personalities
  • MBA or other university degree in relevant field
  • Tactful, mature, flexible, decisive and organized
  • Strong communication skills, oral and written
  • Financially literate with the ability to analyse and interpret reports, documents and statistical data and review financial statements for accuracy
  • Knowledge of Sage and CRM systems, preferably Hubspot
  • Strong analytical skills, numerical and reasoning abilities
  • Ability to recognize and act on the organization’s priorities
  • Results-orientated with the ability to manage multiple tasks and competing priorities in a small organization
  • Minimum 5 years relevant experience
  • Bilingualism is desirable

COMPENSATION AND CONDITIONS

Pay is negotiable, but will be competitive with similar jobs in Ottawa. Occasional unsociable hours may be required. The Institute is strictly non-partisan; working for MLI is incompatible with active membership in any political party.