Macdonald-Laurier InstituteTo apply for this job, interested applicants are asked to email their CVs and cover letters to Operations@macdonaldlaurier.ca. Applications will be accepted until November 13, 2020. 

The Macdonald-Laurier Institute in Ottawa is a vibrant think tank in Canada’s capital city, where we have already had a major impact on public policy debate. We are seeking a full-time Manager of Administration, Human Resources and Project Management with a combination of skills in business planning and performance measurement, project management, administration, and human resources.

Reporting to the Managing Editor, the Manager of Administration, Human Resources and Project Management will be integral part of the Institute’s executive team and expected to direct and manage business planning and performance measurement, human resources, governance and general administration of the office, including the supervision of the work of support staff. This position requires a leader who is both systematic and visionary in their approach to directing and managing the Institute’s daily operations.

KEY RESPONSIBILITIES

 

Planning and Performance Measurement

  • Assist in administering and preparation of the Institute’s Annual Business Plan in conjunction with the team, including being a leader in the development and delivery of the Institute’s vision
  • Manage the Institute’s Performance Measurement process, including creating efficient systems to track performance and proactively advising the Managing Director and Managing Editor on operational adjustments
  • Manage the timely reporting of financial briefings
  • Manage staff meetings to maximize the collaborative effort of the team towards effective decision-making
  • Manage the preparation of the Institute’s Annual Report in conjunction with the team
  • In conjunction with the Director of Business Development continue to track fundraising opportunities, forecasts and fundraising goals

Human Resources

  • Build a strong team ethic and collaborative atmosphere in the office through efficient and effective communication techniques and processes
  • Conduct performance evaluations on all staff members
  • Prepare letters of employment, and dismissal
  • Ensure alignment between the Institutes’ resource requirements and team responsibilities

Governance

  • Build relationships with members of the Board of Directors and the Advisory Council
  • Ensure timely communication with the Board of Directors
  • Manage Board of Directors quarterly meetings (Prepare Board Package and take Board minutes)

General Administration

  • Assist in the elaboration of the Annual Plan (including the operations, fundraising and event planning aspects) submitted to the Board of Directors for their approval
  • Office and administrative management, follow office procedures that are in place and operating appropriately
  • Manage Management Meeting and all staff meetings and maintain agenda items and working lists
  • Supervise the administrative responsibilities of the support staff
  • Manages daily office operations, negotiate contracts, manage vendor relationships, act as primary liaison with MLI’s landlord), develop and oversee office standard operating procedures
  • Manage the maintenance of office equipment, including phones, copier, printer, etc.
  • Coordinate, in consultation with the Director, Communications and Managing Editor, the administration requirements of project deliverables
  • Perform all other duties as shall be prescribed by the Managing Director or his designate from time to time

 

REQUIRED CHARACTERISTICS AND SKILLS

 

  • Enjoyment of the cut and thrust of vigorous debate over national public policy in Canada
  • Understanding of the unique nature of the think tank world
  • Work well with a team of diverse personalities
  • Tactful, mature, flexible, decisive and organized
  • Previous experience with project management software like Monday.com and Airtable
  • Previous experience in HR management and drafting contracts
  • Previous experience in grant reporting
  • Strong communication skills, oral and written
  • Strong analytical skills, numerical and reasoning abilities
  • Ability to recognize and act on the organization’s priorities
  • Results-orientated with the ability to manage multiple tasks and competing priorities in a small organization
  • University degree in relevant field is highly desirable, as is bilingualism

Compensation and Conditions

Pay is negotiable, but will be competitive with similar jobs in Ottawa. Occasional unsociable hours may be required. The Institute is strictly non-partisan; working for MLI is incompatible with active membership in any political party.

To apply for this job, interested applicants are asked to email their CVs and cover letters to Operations@macdonaldlaurier.ca. Applications will be accepted until November 13, 2020. 

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